Best File-Sharing Tools for Personal and Business Use
File-sharing software is one of the few platforms that is equally important for both business and personal applications. While opinions are a bit varied regarding which file-sharing tool is best for business, entrepreneurs overwhelmingly choose Dropbox to organize their personal files. And while some prefer using the same file-sharing tool for business and personal use, others gravitate away from that approach.
“We use Dropbox mostly because we all use it personally,” explains Mattan Griffel of One Month. “It’s great for keeping track of files, and we sometimes rely on the history/file rollback feature. ” Justin Greene, CTO and COO at Parrable, agrees: “I really like that Dropbox allows you to link your personal and company Dropboxes. The ‘team’ feature is a big bonus.”
The primary reason so many people choose to organize their personal files with Dropbox is because it’s great for accessing and archiving files that don’t require much (if any) real-time collaboration. While Dropbox isn’t the oldest file-sharing software around, it’s the oldest to focus specifically on individual users. Dropbox was founded in 2008 with a one-user experience in mind, and Dropbox for Business (then Dropbox for Teams) wasn’t introduced until 2011. Google Drive launched in 2012 with a specific focus on collaboration, making that the primary draw for companies who require a lot of real-time collaboration on documents.
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But Dropbox’s widespread personal use has also driven some entrepreneurs away from its use in their business. One example is Wade Foster, co-founder and CEO of Zapier. “We ended up going with Box because we all had personal Dropbox accounts and we found it confusing to try and go back and forth between the personal and business folders. It was just easier to use Box for the company and keep Dropbox personal.”
Others, like Veronika Sonsev, founder and CEO of inSparq, aren’t driven away from Dropbox so much as they are drawn to Google Drive. “We used to use Dropbox, but we moved everything over to Drive. There's just so much more integration, everything became easier to find. It's also cheaper because we have a certain amount of data that comes with our email and we weren't utilizing it. If somebody really wants something in Dropbox, I can do it, but now I use it more for personal stuff.”
So while Dropbox is the clear choice for organizing your personal files, entrepreneurs are not in agreement on the role they’d like it to play in their business stack. Founders have some good options at their fingertips, and should evaluate a variety of factors, including proximity to personal files, functionality and storage capacity, to determine which file-sharing platform is best for their business.