Small businesses are especially prone to cyber attack. Nobody can really afford the press from even a minor data leak. Security is a top concern for anyone hoping for long- term success, but the usual antivirus and firewall tactics are less and less effective. Hiring security experts internally is a luxury that may not be the smartest solution, so outsourcing to reputable vendors makes a lot of sense. Either way, experts agree that encryption is key. Whatever you do, you’re going to want to establish a security culture for employees to follow. It’s easier than ever to equip your office with check-ins, clearance badges, and other surveillance tracking.
Many vendors provide services to help keep information safe, but how do you choose the right ones? When it comes to safeguarding your business from security breaches, some applications are lifesavers- while others just waste time and energy. Here, we’ll explore some of the options and weigh in on how to help you keep your team’s data secure.
Password management can be tough while specifying permissions and organizing access is a full-time job. Many password management apps are unnecessarily complicated, but leaving individuals to manage their own passwords is not an option. TeamsID is a simple solution to encrypt and organize passwords. Freeing up teams from dealing with password organization and requirements means fewer emails and calls. TeamsID syncs with web, iOS, Android, Mac and Windows natively, along with Google App integration.
Pros: Simplicity, value for price, platform independent, easy team permissions
Cons: Some users report sluggishness on certain platforms, older systems are less compliant, lack of templates and control
Box is an enterprise cloud service for collaborative project management. Box’s authentication and encryption features make it a secure solution. Single sign-on, key storage, and mobile device security are part of the deal. If a file is leaked, Box allows the immediate cutoff of links to the shared content. The key here is that the data is safeguarded as well as the apps themselves. Some have concerns about the scope of Box’s native security controls, but overall it is a very comprehensive system.
Pros: Custom links, easy sharing of folders and specifying permissions, support for large files, clean design
Cons: Integration with some browsers better than others, many features so more training may be required to get started, cost prohibitive for some budgets
The Nok Nok App SDK is designed to authenticate users quickly without the need for as many passwords, intended to use fingerprint recognition, voice and face recognition, Personal Identification Numbers (PINs), and other options. NokNok is a preventative measure against frustrating passwords, which can easily be corrupted by theft or phishing. The App SDK is purported to reduce the amount of time you spend waiting to access information and, hopefully, get your team to work faster.
Pros: You can choose your authentication method. Based on the methods already built into your devices, this gives a wide range of options that take advantage of modern cameras and microphones, fingerprint sensors, and GPS sensors.
Cons: Global use for a large population is still out of reach for most authentication suites, so application may not be there yet for large companies.
Organizations can now protect passwords with standard encryption algorithms to produce the characteristics of a private key. By keeping passwords from actually being transmitted, they are less likely to be breached. Cryptographic Camouflage helps to guarantee the three strikes for a hacker mean they’re out.
Pros: Since Cryptographic Camouflage isn’t proprietary, once a company has paid the royalty they are free to use it as best fits their security system.
Cons: You’ll have to stop storing passwords behind firewalls, and never on site. This may be a transition that takes some effort to implement.
Dashlane is another password manager, with both a free individual user option and inexpensive enterprise licensing. It allows you to keep track of all your passwords regardless of how often you use them, and have them instantly ready and typed for you. They will send security alerts to you if any of your accounts is breached. Dashlane’s password generator is a resource to create and automatically save your web passwords.
Pros: Dashlane claims to save users an average of 50 hours per year, just by auto-filling your logins. You can also change one or all of your passwords at once with the click of one button.
Cons: Mixed reviews on the service’s email support, some users reported problems with the interactive app.
. . .
This article is by Gregory Blondeau, the founder and director of Proxyclick, a web-based software company that manages visitors to your office. They're on a mission to transform corporate hospitality. If you like this piece, you can find more of his writing on their blog.