Trello is really great for teams that only need lightweight project management.
Co-founder & CEO - Clearpath Robotics
I really like Trello. It’s easy, intuitive, and very flexible. We use it across our entire team for various processes. I also have a personal one where I log all of my tasks.
Founder & President - RippleMatch
Trello is very helpful, but could be more integrated into other tools. It’s a great strategic tool. I like the fact that you cannot provide too many details on the cards: as a result, it is more organized and keeps things streamlined.
Co-founder & CEO - WeFind
We use Trello for the sales team.
Co-founder & CEO - MuseFind
Sarah Sommers, our creative director, is obsessed with Trello and can’t function on anything other than Trello. We’re a fintech company so we’re mainly processing fees, but we do make crowdfunding videos, which Sarah is in charge of, so she manages video production projects on Trello.
Founder & CEO - iFundWomen
We do not use Trello for project management because we need a more sophisticated tool when we are trying to collaborate on a project. We need to be able to add user stories etc.
Head of Platform - WaystoCap
We have not been happy with any of the tools that we tried. We tried several: Base CRM, HubSpot etc. We need something more flexible because of the size of our team. We settled on a combination of Trello and spreadsheets.
Head of Platform - WaystoCap
What I love about Trello is that it’s visual. We use it to keep track of our broad priorities in an easy-to-digest way.
Founder & CEO - Travefy
We use Trello for bigger ticket based projects. I like it. We built our own tool that overlaps with Trello.
Founder - FastPortal
We use Trello more and more with time because it is quite visual and you can assign tasks to people easily. We use both the calendar view and the board view. We have a board for each category and a general board for company-wide or strategy-related tasks and for things that do not really fit in the other categories.
Co-founder - Flexpat
Social Media is big for us so we have our internal organization system to manage it, which revolves around Trello boards, acting as the love child of an editorial calendar and a Kanban board. For instance, we keep track of cards that have been checked and approved for publishing.
Co-founder - Flexpat
We use Trello for design and marketing. I love it, but it gets busy if you have large projects on there. It gets more difficult long term.
Founder & CEO - Zera
A lot of people in the company really love using Trello.
Founder & CEO - Yesware
Trello is our primary project management system for our business operations. We have different boards for different departments, and we are able to assign tasks to teammates in an organized fashion.
Co-founder & CEO - Amper Music
I use Trello for my personal task management, though I may switch to Asana. It’s really flexible, and it’s able to help me visualize my workflow.
Co-founder & CEO - Edquity
We use Trello. With it, it’s very easy to onboard someone new.
Co-founder & President - JustFix
Trello is intuitive and it is easy to invite people to it. You can also quickly move things between lists. One frustrating thing about Trello is that you can’t assign things to people--you can only mention someone in a comment area. You can develop a list for someone but you cannot track it.
Founder & CEO - Re-Nuble
We used Trello at the beginning but we are trying to reduce things to check and not have to log-in to many platforms. Trello makes more sense for a bigger team.
Founder & CEO - Open Collective
We use Trello off and on. We do not have a company policy on that.
Marketing Director - Clarifai
Trello works better for business people. It’s easy to set up. But the mobile app is really slow.
Founder & CEO - Gaiku
Trello has a style of work that does not work for us. We all have different approaches towards project management. We are still in the market for a tool that better suits us.
Co-founder & CEO - WearWorks
Trello is great for a team that has a lot of discipline and needs a lot of flexibility. Flexibility is a strength and one of its downsides as boards can get confusing. Trello helps with managing work in flight.
VP of Technology - Gust
We used to have Trello, but we are moving away from it. It can get difficult to keep track of the tasks.
Founder & CEO - Bonbouton
Trello has less features than JIRA, but it is simple, effective, and very nice to use.
Co-founder & CEO - Kompyte
Trello is our number one choice internally for project management. When we work with clients and developers, we align ourselves with their management practices. But Trello is our go-to choice for all in-house project management.
Co-founder & CEO - Adeva
We use Trello to manage our software development. It is synced with Slack.
COO - Wearable X
I use Trello for personal task management.
Founder & CEO - Glass-U
Trello is too lightweight and you can’t assign tasks.
Co-founder & CEO - Winnie
We keep on Trello communications that are task specific.
Founder & CEO - Teleport
We use Trello a lot. We do agile development backlog and bugs tracking. It’s awesome. It’s very flexible, very fast, we can communicate through it and it's completely free.
Founder & CEO - Teleport
We are very active users of Trello. Along with Slack it is a key tool for us, so much that we rewrote the lyrics of the “Black and Yellow” song to Slack and Trello. We track OKR in Trello as well as our personal to-do lists.
Co-founder & COO - Andela
Trello is really neat, and has the minimal feature set that you need.
Co-founder & CTO - Moving Analytics
We use Trello for our product and non product teams.
CEO & Founder - Pendo
The card system that Trello adopted is something that I have been used to for a long time. Trello is maintained pretty well and they seem to add more and more functionalities as it goes. Trello creates a nice place for us to get an overview of where we are. We can easily switch boards and see what is happening in our different departments.
Alain van Gils
Co-founder & CEO - T-shaped
We use Trello for marketing project management--it is very convenient.
CEO & Founder - Reply
We really love Trello’s simple drag and drop interface. It also integrates with Slack.
Founder & CEO - Velasca
Trello is nice. It is very confusing at first how to use it. You have to figure out your own flow which can be tricky but at least once you figure it out, it is easy to modify if you need to. You can connect to Slack, Google Drive etc. It is easy to communicate and make to-do lists.
Co-founder & CTO - Tailor Brands
We have a few shared boards on Trello but for the most part, we use it individually.
CEO - HackerYou
We’re pushing towards getting more organized as a team. We have a test board set up in Trello right now for different things we’re testing on our site. But our project management is usually from Slack and getting things done quickly.
Co-founder and Business Development - Really Good Emails
We use also Trello but it is not really scalable. When you have large projects, it becomes hard to manage.
Founder & CEO - Nanit
Trello works really well, and we use it mostly for our tech team who appreciate it as it is very easy to use. We had demos of other tools but we liked this one better! It’s so effective and organized.
Partner & CBDO - Dayuse.com
We use Trello for higher level tasks, like keeping track of our goals. It is easy to use, cheap, the whole team likes it and it is also fun to use. We keep only the high level tasks in there because it gets difficult to navigate when you have multiple tasks. Everybody in the team uses their own task management software for low-level tasks. We are not that big yet, and we usually don’t track step-by-step fulfillment as long as the overarching goals get achieved.
Co-founder & CEO - Breeze
Other people are using tools that are more specific to engineering but we find that Trello works perfectly for us. Trello is a very good project management system--it’s adaptable and let us keep things organized. We have been trying to learn more and more about it to exploit its full potential.
CEO & Founder - Direct Cannabis
We are very happy with Trello--it is very easy to use, and we are able to create a nice workflow with cards for specific tasks.
Founder & CEO - Topishare
We’ve been using Trello right from the beginning of the company. It’s easy to assign people tasks, set deadlines, and create checklists. It’s basically like a Swiss army knife; it can do so many things.
Founder - SnapEDA
We use Trello for our product roadmap--it’s visual, easy to update, and customers love voting on features they’re excited about.
Co-founder & CTO - Mixmax
I use Trello as a CRM for our secondary customers, who are incubators, and I use Trello to manage those contacts and see where they are in the pipeline.
Co-founder & CEO - Foundersuite
Trello is a super flexible, simple tool. We use it for a few different departments to create roadmaps.
CEO - Scripted
We have a kanban board powered by Trello. There’s a great integration with Slack and Trello that is very good for us. It’s used by our engineers to work on the infrastructure to list all the different things they use for maintenance.
Co-founder & Product Manager - MailClark
We use Trello for managing personal tasks--we do not use it for collaboration. We are big fans of Slack for collaboration.
CEO & Co-founder - Pyze
I use Trello with some contractors. It allows us to queue up ideas and move them through our workflow.
Founder - Nicely Noted
We have tried so many different project management tools and in the end we always come back to Trello. It’s easy to use because you have everything visible to you on one dashboard. You have to be very concentrated and focused on using it. Principally, we keep coming back to it because it’s simple and seeing all of the projects going on in one view is great.
Co-founder & CEO - Ludwig
Trello is our favorite tool for keeping track of tasks. It integrates nicely with Slack.
Co-founder & CEO - Recruitee
Dumping everything onto a Trello board and not having to think about it is one of my favorite ways to be productive.
Co-founder & CEO - Roadmunk
We use Trello for our tasks on a day-to-day basis. Roadmunk is not a task management tool. Roadmunk is for aligning our team at a high level. We use Trello over JIRA or Asana for a couple of reasons. Trello’s UI is more flexible and quicker than JIRA or Asana. For engineers, JIRA might be better to filter and work in, but it’s super clunky and it makes engineers work slower. I’d rather put that on my product management team rather than let my engineers get slowed down. I’m more sensitive to my engineers’ time. Versus Asana, our team prefers Trello because Trello’s visuals are more pleasing.
Co-founder & CEO - Roadmunk
All of our magazine projects are managed in Trello.
Founder & CEO - Sproutling
Trello is a tool everyone should try. The pro is that it is very easy to use, but the con is that it actually requires discipline to use effectively. You have to keep on top of it and it is easy to slip off.
Co-founder & CEO - Qwilr
We found for our workflow that Trello is best. We started with Trello and tried every tool you could find, and came back to Trello. The flexibility of it works quite well. Trello is where we put our engineering cards. Basecamp is where we do full fledged discussions on our sales and marketing projects. Before we build a feature we do it in Basecamp, just because we need to make a bunch of screenshots. Trello isn’t great for long discussion threads--it doesn’t make attachments and comments obvious.
Co-founder - Betterteam
We are all over Trello. It seems like my life is all over my Trello boards. We use Trello for everything: growth ideas, development, initiatives, financials, budgeting, marketing, operations, fulfillment… If it’s not in our internal dashboard, it’s on Trello and we love it.
Founder - BabyBin
Trello is easy to setup and easy to learn, but its structure is not as flexible as some other systems.
Co-founder & CTO - Valify
Trello is too simple. I use it for personal organization.
Co-founder & CEO - TravelPerk
What I like about Trello is that it lets you visually understand where everything is in the workflow. I like the left to right movement of “idea” to “doing” to “done.” That’s the main reason that I like it. I think the interface is snappy and easy to use. It’s intuitive and the visual layout is great.
Co-founder - Tend
We used Trello for a little bit, but it became easier to manage things through Docs and Sheets because of how small our team is.
Founder & Head of Engineering - Opentest
We use Trello for our design and marketing and run all our teams on agile sprints.
Co-founder & CEO - Beamery
We use Trello primarily from a development and customer success perspective. Our development team uses it heavily.
Marketing Manager - StreamLink
I don’t love Trello. Project management tools are just not that great. They don’t stick.
Co-founder & CEO - getPartnered
We use Trello for everything we do. We use them like a kanban board for “to-do,” “doing,” “done” and “next up.” We have boards for development, for our blog, and boards for non-technical tasks and operations. Trello lets us touch base as a company to say “what do we want to do this week?” and queue up those cards. Then we can meet to see what got done or see what we have to go back to do.
Co-founder - Beau
Our marketing team uses Trello to track their stories. They don’t need something as advanced as Pivotal Tracker.
Founder & CEO - MyTime
We also use Trello depending on how we approach the project. We often use Trello for more agile projects because of the cards functionality.
Managing Director - Evoluted
We use Trello for marketing projects.
CEO - Mention
We use Trello for higher level product things and oversight of what we want to do. We’ve dabbled with JIRA, but it was a pretty interactive process in terms of optimizing engineering sprints. We’ve also used Asana, which has more features than Trello, but Trello has everything we need.
Founder & CEO - Allay
I use Trello for my own, personal things. I don’t get my team involved in Trello because I don’t think it has all the functionality that we need as a team.
Founder & CEO - Pixc
We are forced to use Trello, because my business partner loves it.
Founder - Vicky Virtual
We use Trello to communicate with our designers--it is easier than Asana.
Co-founder - Matchnode
I don’t like Trello. If you have one topic, it’s okay because it’s quicker. But if I have 10 different boards on Trello, it is hard for me to bring up the board that I need in the dashboard.
Founder - Companion Maids
We use Trello once in awhile--we do not really have too many projects on it.
Founder - GrandBox
We use Trello in a similar way as JIRA: project tracking, routing scheduling, and task assignment. We use it for the tasks that are not related to development.
VP Marketing - Moogsoft
Our operations and marketing teams use Trello. It has a good UX.
Co-founder & CEO - Process Street
Trello is good for roadmapping, feature requests, integration, scoping. We also use it for new employee on-boarding process, with sales and engineering.
Co-founder & CEO - BottlesTonight
We use Trello for our team to keep track of what they're doing. We used to use Asana but moved everything over to Trello. We needed one place to track everything. All task management tools have pros and cons, and Asana was more complicated than what we needed.
Co-founder & CTO - Beyond Pricing
Trello has very limited features but it works for the needs we have. We use it to manage our product roadmaps and manage our sprints. We have it hooked up with Google Docs. Every Trello card is linked to a Google Document. It works well and we have no problems with it. We have a bunch of Chrome extensions on top of it to measure sprint points. It’s very bare bones but it meets our needs right now.
Co-founder & CEO - Lob
We use Trello to manage our tech queue--it is operation focused. It is easy to assign tasks. It’s a lean tool and working with it is enjoyable. The only problem is that we are not getting enough analytics from it so we are shopping for an additional tool.
COO - Higher Ed Growth
Every department has their own Trello board. Trello is great because you can schedule due dates, and it is easy to drag and drop.
Founder & CEO - Do
Trello is a pretty great platform for organization and collaborating with teammates. The only drawback we have is that when we use it for product development, there’s no way to put “points” for the amount of time a task will take. If you look at Pivotal Tracker, you can add points to various tasks for how long they’ll take.
Co-founder & CEO - PlushCare
Finding the right project management tool is critical because we monitor our growth in monthly, weekly and quarterly segments. You establish multiple multiple quarterly objectives and the key results are very specific numbers. This helps on a company level and on a personal level. We’ve found it to be the best way to manage the company and projects or else people start working on projects completely unrelated to quarterly growth. We started adopting OKRs about a year ago and managed them in Trello. When we got more familiar with OKRs we looked for a better tool. We needed a tool that brought project management and goal tracking into one place, and Weekdone has been the best. It was the best transition place for us from Trello.
Co-founder & CEO - Occasion
We use Trello as a simple pipeline for us to see which customers we’re talking to and what stage they’re at.
Founder & Chief Software Architect - PeopleVine
We use Trello to manage and prioritize all of our feature requests.
Content Strategist - Kin HR
Intercom collects our feedback, then we use Slack to drive awareness of it and distribute it internally. We use Trello to categorize the feedback as bugs, modifications or enhancements. I wish Slack had a two-way integration. There’s really only a one-way integration for these tools. I want to integrate Slack into Trello instead of the other way around.
Founder & CEO - Kahoots App
Trello fits our basic needs for project management. We’ve tried a thousand different things. Trello was the simplest and easiest to use and I could interact with it on my mobile.
Founder & CEO - Kahoots App
I love Trello. You can use it however works best for your needs.
Founder & CTO - Glassbreakers
We’ve tried Github, Trello, and JIRA, but none of them have been a great fit. They're too technically focused, and forcing business people to use a tool built for developers makes them use the tool less, and less effectively. As a result, we don’t get as good intelligence on the status and needs of our projects. We like Basecamp and will probably end up using it soon, especially as our team grows.
Co-founder & CEO - Stylisted
Trello is simple and multi-purpose. We use it to organize any type of project, including our hiring process. We really like the calendar functionality because it allows us to keep track of what needs to happen on any given day.
Co-founder & CMO - Terminus
We use Trello for anything else other than development work: marketing planning, chores, tasks and even customer cases.
Founder & CEO - AppGyver
The entire team uses Trello for cross-departmental collaboration and project tracking. This is probably the easiest project management tool we have ever come across. I highly recommend it as a first time management tool.
Co-founder & CEO - Opternative
We like how really easy it is to see a snapshot of everything with Trello. Asana was a pain. We had to keep everything in post-it and notes and then import it into Asana. In the end, we decided to move away from it. In addition to these tools, we have our own agile development process.
Co-founder & CEO - AMPY
I use Trello for my personal projects and targeted business development, including fundraising. Trello has been great for these individual tasks.
Founder - HandUp
We played with Asana for project management. I don't like Asana (in terms of personal productivity): If I’ve got a project and a to-do list for that project, it’s helpful to find what I have done and what needs to be completed. Trello is great for personal productivity.
Co-founder & CEO - Careerleaf
We use Trello, and we really like it. It’s fast, easy to use, and intuitive.
Founder - ZipBooks
We like Trello because it is not too opinionated. We can make customized projects that work for different teams.
COO - Reverb.com
I think Asana is okay, but honestly, I don’t love it. We tried Trello and I didn’t love that either, because I thought it lacked some structure. Asana is almost the opposite - it has too much structure. The general consensus amongst our team is that they don’t love it. It doesn’t have much flexibility. For a team our size, a lot of these tools feel like they don’t work that well. If we had a bigger team, I think these tools would make more sense.
Co-founder & Head of Engineering - Flow Kana
I like Trello very much. It wasn’t the first tool we used; we started with Asana and switched 6 months ago after using it for 2 years. I'm happier with Trello; it’s much easier to use. We didn't need the complexity of Asana, and the UI of Trello boards fits the way we do our projects and sprints. Every department here uses Trello. Before, only our developers used Asana, because it was way too complicated for our marketers to use and things got messy.
Co-founder & CEO - Venngage
I love that the Trello iOS app is the same as the web app. Trello is also as robust as you want it to be while being super straight forward. We are very fluid in how we achieve and get things done, and Trello doesn't put much emphasis on deadlines, so it works well for startups. But if you need to, the boards can help you create emphasis on deadlines with the card structure.
Co-founder & CEO - Doughbies
Our engineering team uses Trello as a bug tracker and featurette tracker. We can track details, solicit comments, and paste in links and pictures to document. The marketing teams uses it a little bit as well, to coordinate their projects and collaborations.
Co-founder - Rocksbox
Trello is great for a team of our size. I think at some point we’ll outgrow Trello, but it’s ideal for now up until we’re 6-8 people. We organize our issue lists into weekly sprints and manually track our productivity by assigning points to each task.
Founder & CEO - Whim
Our product development team uses Trello to manage our software development process. Our marketing and operations team uses Trello for logistical issues.
Co-founder & CEO - Inkshares
We used Trello as a company in the past, but it got very cluttered and became really difficult to see everything.
Director of Service & Operations - Smart Lunches
Our marketing team is using Trello, and it’s been really good for us. The user interface for Trello is very easy to use to collaborate across boards; we can manage one board in Trello and other teams can access it.
VP Marketing - Extole
We’ve used Trello in the past, and we still have a few Trello boards, but we’re not using it actively.
Co-founder - ElectroSpin University
We use Trello for product management and design. I’ve played with most product management applications out there, like Asana and Basecamp, and Trello works best for us. We use the Kanban technique for visualization, and Trello fits in well with that. I like the open-ended framework and flexible nature of Trello. We can adapt the software to suit our different approaches, and it’s super easy to use. We also like that it’s light, so we don’t have to set up a bunch of rules. I’ve looked at other applications like Pivotal Tracker as well, and I don’t like that rules and roles have to be defined and set up. People will be more likely to use a tool if it’s easy to use, and Trello’s easy to use.
Co-founder - BuildZoom
We use Trello for new projects. We use it to keep track of things we need to do.
Co-founder & CEO - AdStage
We use Trello at a high level, and have it integrated into our custom CRM platform.
Co-founder & CEO - Open Listings
We use Trello for marketing-based sprint planning. We used Asana in the past, but organizing it took a lot more time than we had to spare. With JIRA and Trello, you put a card in, you tailor it to what you want it to be, and then you’re good to go. We like the simplicity of both JIRA and Trello.
Marketing Manager - Shippo
We’ve tried pretty much everything (e.g Basecamp, Asana, Pivotal Tracker), and settled on Trello. We used to use Pivotal Tracker, but it felt like it was designed by engineers, for engineers. There was no transparency if you weren’t an engineer, and it was far too complex for anyone other than the engineers. We eventually moved to Asana, but it got super messy after a while. We had multiple, parallel development streams, and no visual way to connect the dots between multiple projects. So we ended up using Trello, and it’s going well, and we’re not paying anything for it!
Founder & CEO - Good&Co
Both Pivotal Tracker and Trello are simple products, and both are easy to use. Trello is really good for managing projects.
Co-founder & CEO - Neurotrack
We LOVE Trello. You don’t need to learn it; it’s super intuitive, really fast, and reliable. And the price is right. You can add people to cards, set who is responsible, add checklists, due dates, color coding, etc. A well-groomed Trello board makes for a very efficient team.
Co-founder & CEO - SpeakUp
Trello is used by everyone on our team that is not a developer. It’s good to have a record of everything for every week, but it can get frustrating to use since some people are more diligent than others. My biggest frustration with Trello is that I have certain jobs that are ongoing, and I want to keep them in Trello as a reminder, but it ends up just looking like clutter. I wish they had a solution for ongoing and recurring tasks.
Founder & CEO - FORTE
We use Trello. I don’t like it personally, but our team uses it, and it’s fine. I think it adds more work to have to constantly manually update it, but it can work well as long as you have a person overseeing it. If you have a manager, making sure everyone is updating it, it can be a powerful tool. But if you don’t, it can become stale.
Co-founder & Co-director - Boomtown Accelerator
One of the main reasons we’re no longer using Trello is because there’s no discussion board. Team members can’t talk back and forth or have discussions about anything; it’s just a place for a list of tasks.
Founder & CEO - Roomi
The marketing team uses Trello. It is very similar to Pipedrive in that it breaks down your processes into succinct stages that are easy to drag and drop from one stage to the next. Trello is good for lightweight, simpler projects, and we’re big fans.
Head of Marketing - Pipedrive
Most of the team uses Trello. It’s been a really useful way to keep track of new initiatives. We’re constantly tracking new projects, new marketing efforts, and new growth areas, and Trello gives us one simple, central, place to keep track of all of that. And it allows us to set everything as high and low priority each week.
Founder & CEO - Museum Hack
We’ve used Trello, and it’s worked well for the developers, so we’re thinking of moving others to Trello as well. It’s really good for long-term, task-specific, project management, but not good for managing tasks you have to keep track of for today or tomorrow.
Co-founder - Monarq
The whole team uses Trello, and we really like it. It’s pretty bare bones, and not very pretty to look at, but it does its job well.
Founder & CEO - VProud
I really like Trello, because I think it’s the most flexible, user-friendly tool of the project management tools I’ve tried. I’ve tried Basecamp and Asana and they were too rigid for my tastes. We work with a variety of consultants and tracking projects across the different teams was important for us.
Co-founder & CEO - Priori Legal
Trello has diminishing returns, but it’s a good place to start to organize your data.
Founder & CEO - Brick & Portal
We track all of our recruiting in Trello.
Founder & CEO - Oktopost
Trello is really easy to use. All of our different departments use it. For example, HR uses it to track recruitment, engineering uses it to track product, and we also use it to track our content pipeline.
Founder & CEO - Oktopost
About half of our team is using Trello, including me, and I can’t live without it. If I’m partnering with someone else, Trello makes it really easy to keep track of what needs to get done, and organize things that are in process. It’s a tool that is very easy to use in a solo experience, but can be tough to get buy-in from the whole team. In Trello’s simplicity, getting everyone on board using it becomes the main obstacle. But overall, it’s a nice transition out of keeping your own to do list on your desk, to something that gives you a little more.
VP of Product Development - RescueTime
Trello is easier to use than Asana, but it gets messy quickly. And Trello always has an ad hoc-ish feel to it, and often feels like an incomplete solution.
Founder & CEO - Reactful
We like Trello’s board management and moving stuff along the process. Trello’s been really good so far.
Founder & CEO - Knowtify
Both Asana and Trello have advantages and disadvantages. Trello gives you nice visibility into processes. We use Trello for road map planning. The big benefit with them is the UI; it makes all of your processes more visualized.
Co-founder & CEO - Comeet
We use Trello extensively. We use it for everything from traditional project management, to OKR planning, to ASI-specific initiatives, to onboarding new employees (e.g. new employees each get a board with tasks to complete during their first weeks).
CEO & Founder - x.ai
We use Trello to manage content and checklists, and also have it integrated with Slack. We like Trello, but it’s not very good at managing sprint tasks, which is why we also use Visual Studio.
Co-founder & CEO - Veed.Me
I use Trello to track 1:1s with people, and a lot of our teams have their own boards. People really love Trello, and the app is awesome. It’s very easy to edit anything via the app.
Founder & CEO - Justworks
Our development team uses Trello. It helps us track sprints, and velocity. Having velocities is a huge advantage. We are able to develop in short cycles, with a full understanding of how much time everything takes. UserVoice has a nice post about using Trello for development teams that we have followed.
Co-founder & CTO - Spree
The pros of using Trello are that it is simple and inexpensive. The con with Trello is that while it does a good job of covering 90% of use cases, with the 10% that are more complex, it really doesn’t meet those needs. On the flip side, this is why most project management apps become bloated and unwieldy -- trying to be the 100% solution for everybody.
Founder - Qbox
We found that using Asana and Trello to manage projects for our whole company did not work. The tools were too generic to manage everything, so everything's now been moved to GitHub.
CEO - Zumper
We are using Trello, as it was recommended to us by one of our developers, but I feel like it is overly simple. Using Trello is a lot like using sticky notes, which is great for some things, but not for other things. I want to know what everyone is working on right now, and Trello isn’t always the best for that. For example, it’s not good for helping me understand how long something the developers are working on will take to complete, and that is a bit frustrating. Trello really seems like it works best for teams that are all sitting in the same room.
Founder & CEO - Dibs
When it was just 2 of us, we used Trello. It’s great for lightweight to-do lists, but there came a time when Trello was just too simplistic and not feature-rich enough for what we needed to do.
Co-founder - Kinnek
I’ve used Trello a little bit, but only for very high-level tasks. We’re a simple enough business that we don’t need complicated boards and cards. But the visibility and tools are good, and the ease of editing and manipulating boards is powerful.
Founder & CEO - Venwise
We use Trello for some of our project management needs and listing out requirements. But to be honest, when things just need to get done, we often just jump in and do it—with some help from our good friend Google. But Trello came in really handy when we were preparing for launch; we had a list of all the tasks we needed to accomplish, with columns for “to dos,” “in progress” and “done.” We continue to add new boards as new projects come up that require detailed planning. It’s also really useful as a receptacle for random ideas we’ve had and want to revisit in the future.
Founder & CEO - Stacklist
We also use Trello as our own applicant tracking system, for moving people through the hiring pipeline. We just don’t need a more robust tool right now. Part of our culture is to level up only when we absolutely need to. Until then, we find a workaround without creating a complex new workflow for the team. We already live in Trello for engineering and product tasks, so it seemed like a natural fit for recruiting, as well. Our recruiting workflow inside Trello looks like this: Inside our board, we have six columns: (1) Initial contact, (2) Schedule follow-up, (3) Waiting for reply, (4) Interview scheduled, (5) Extended offer, and (6) Closed thread. We move candidates from columns 1-6 depending on where they are in the process. We use Trello’s “Deadline” feature as a due date for reminder emails. Each member of the team is added to the card based on when he is interviewing the candidate. We also include “Descriptions” of each candidate with current title, company, and where they came from. Sometimes, we include notes from our interviews directly in the “Activity” section. Finally, we use colored labels to delineate between whether we decided to move on or they did. All in all, it’s a pretty simple system, and works well for us right now.
Co-founder - Underdog.io
Trello is great, and we’ve built a Trello integration with Slack, which is great for project management purposes. Hopefully we’ll find the time to open-source this.
Co-founder - Underdog.io
This is an interesting category for us. We’re basically a bunch of hackers, so we all manage ourselves. We use GitHub, Trello and Slack all together. Trello is used for engineer to-dos.
Co-founder - Datavore Labs
We use Trello for all internal project management. It’s great! Most teams have a team Trello board to take incoming requests (ie, Creative, Data) and to keep cross-functional teams updated on the status of tasks completed within a project.
CEO - DoSomething
We had a severe struggle with Trello. If you mess up on a tab, you can’t just delete it and clean out the folder file. One person loved it, but the rest of us hated it. Now we just use whiteboards, books and logs to track everything.
Chief Operations Officer - CTRL Collective
All of our recruiting is done through 1:1 referrals. We keep all of the referrals and manage the entire recruiting workflow on Trello. We used Breezy HR before, but we were not happy with it. It was a really awkward platform and lacked some key features. We’ll stick to Trello + email.
Founder & Head of Operations - Wheelhouse
Trello is used mainly for housekeeping items like keeping track of referrals and event planning. It works great. It’s easy, no frills and integrates well with other systems, such as GitHub Issues.
Founder & Head of Operations - Wheelhouse
Our operations department uses Trello for certain tasks.
Co-founder & CIO - Enplug
We use Trello to manage all of our business planning. It allows us to easily assign tasks and projects to different team members and prioritize our work. We tried Basecamp and Asana, but Trello was the best for our purposes. But it’s not perfect yet. I still come across instances where I want more functionality that’s just not there yet.
CEO & Co-founder - Plum Print
Trello is for all of our internal company to-do lists. We have boards for different things like marketing, technology, human resources, blog updates, etc. Trello makes it easy to assign the tasks and lists to certain people, as well as put deadlines on them.
Co-founder - GoKid
It's very lightweight and easy to use.
Founder & CEO - Codementor
We offer Trello accounts to all of our staff. Not everyone uses it, and it’s a completely personal decision to use it or not. I like it, but it’s just another thing to remember to use; it’s not native to anything.
CFO - Makeable
I’m completely addicted to Trello--we have like 30 boards. It might be overkill, but it works for us.
Co-founder & CEO - BarterSugar
A few people on the team are using Trello because they like that style.
President & Founder - SmarterU
Trello is OK, though I think we've reached its limits. We have so many boards, and so many cards at this point. We’ve been using it for everything, including weekly projects, product features and quarterly goals, and it’s nice to organize things visually. It's a cool tool, and free, but we need to move on now.
Head of Growth Marketing (former) - Mention
Trello is used for roadmaps.
VP of Marketing - Unbounce
We also use Trello for building pipelines. A huge con is that it’s really intended for online connected use. We had some syncing issues with Trello when we were offline. The format is really great for mobile devices, but there is a lot of wasted space on the desktop version; there’s no way to see all of your cards in one view. But the sheer number of plug-ins and benefits definitely outweigh the cons.
Co-founder - Aviary
We looked at Trello for a while, but the challenge there is that we have a different Basecamp project per project. We needed to have templatized instructions, and there was no good way to do that with Trello. There was no way to auto-generate to do lists and templates in Trello, so we’ve stuck with Basecamp.
Founder & COO - Book In A Box
The thing I don't like about Trello is, once you're done with something, those tasks are gone.
Founder & CEO - Hardbound
Trello is great. It’s our post-it board in the cloud.
CEO - Katch
We use Trello for most project-related information, from legal to design to tech/engineering.
Co-founder & COO - Casper
We use Trello for team tasks. All of our development tasks are in Trello. The problem with Trello is that it doesn’t give you a chronological list of what you need to do.
Founder & CEO - UnifiedVU
We take an agile approach to project management and use Trello across all of our groups--including people in finance, ops and engineering. Everyone likes it, and it's scaling nicely for us.
Co-founder & COO - Betterment
The editorial team at ReadWrite uses Trello. It’s very simple and visual, and the drag-and-drop interface is hard to beat. With Trello, I can see things at a glance. But it does not scale well if you have a lot of projects, since you can’t see all of your cards on one screen. Once you’re past 10 cards on Trello, you can get into trouble because the other cards get hidden. We can forget stories if we can’t see them.
Editorial Director & Editor-in-Chief - ReadWrite
Trello is used across all teams, except for engineers.
Founder - Jurnid
Trello is fantastic, and we use it for almost everything. It's an easy-to-use kanban board tool that allows you to effectively organize your projects, ideas or even daily to-do lists across all of your devices. This is probably the tool I rely on the most during my day. It's also incredibly flexible and requires no setup or training.
Co-founder & CEO - sli.do
We also used Pivotal Tracker, but we switched to Trello, which we're very happy with. Trello was just easier to extend to our organization outside of product, including marketing, etc., and Pivotal Tracker had been used only by our contractors.
CEO & Co-founder - Derby Games
Our engineering team moved from Trello to JIRA because they had outgrown it, but the rest of the company uses Trello. The same things that made Trello powerful when we were small made it a barrier once we grew in size--lack of ability to sort, filter, and a very manual/visual nature. Those features are great when you can touch/see everything, but when you have too many things to touch/see, it doesn't work anymore.
Co-founder & CEO - Greenhouse
I'm a huge fan of Trello. It's so effective for us because we’ve developed a good system for using it. When we think about new features for our product, they come from either internal ideas or from user feedback. We want to keep those separate because the two pools may not overlap, and user feedback sometimes takes priority. Trello gives you a way to create two separate lists to organize your ideas. What's really interesting is that Trello’s card format is very flexible. Every time we get a piece of feedback, I can add it to a Trello card. so when we move into a stage where we want to start designing for a feature, we can just upload those comments and add the designs directly to the card itself. This makes it really easy for our whole team to look at the entire evolution of specific features and keep track of things. As the complexity of the team and the product grows, Trello might not be the best, but I haven’t explored different possibilities yet to know what might be optimal. The nice thing about Trello is that it is very flexible, so depending on how big your team is and how different organizations within your company are set up, it allows you to be the creator of your system and customize it however you want. It could work for a slightly larger team, but I'm not sure it's something we'll be using when we have 30 people. Their mobile app is also awesome.
Co-founder - Point
Trello is stupendous--we love it! All of our teams use it--for everything from product to recruiting and marketing projects. It's a much better way for helping us do things, rather than email or spreadsheets.
Founder & CEO - Knozen
We also used Trello for a while, and I actually really liked how simple it was. Ultimately, that made it not great at running complex projects, so we let it go. We might still use it for our interns, I'm not sure.
Co-founder & President - ALICE
All project management tools work just about as well. We chose Trello because we slightly preferred its card system.
Co-founder - Thinkful
I’m big on transparency, and Trello is so good for that purpose: It's list-driven and easy to prioritize tasks, which makes it so easy to see and manage tasks. It's almost like having a sticky note board. Very visual. I also love that it's Kanvan-oriented. I liked Asana, but it just didn't have a way to view data in that format.
CTO, COO - Parrable
I'm not sure if we necessarily like it, but we use it rather than trying to bring anything else in. It's just stupid easy to use, and the onboarding is practically nonexistent.
Co-founder - Cooperatize
I don't think the differences between PM services are all that important. You just have to get everyone on the same page when using it. They're all similar.
Co-founder & CEO - Segment
We’ve landed on Trello for managing development sprints and tracking upcoming projects, bugs and small enhancements. It’s not perfect but it’s less complex and has less overhead than some of the others (which means non-engineers also get up to speed and use it pretty quickly).
Co-founder - Everplans
Very easy to use. Not great for many, many people… but as a tracking tool to know what’s being worked on, it’s good.
Co-founder and CEO - WayUp
Trello is great. We honestly don't have to give it a lot of thought--you just get in and get out.
Co-founder & COO - Castle
This and Asana are good project management tools if you use them effectively. If the whole team is signed on and actively engaging with it, it’s a good way to track progress for a lot of different tasks at once and make sure nothing gets forgotten. However, if people don’t engage with it, it can seem more like a pointless exercise than a useful management tool.
Co-founder & Chief Creative Officer - Wellinks
We use Trello a lot to manage our day-to-day tasks
Co-founder & CEO - Zapier
My development team loves it.
Co-founder - BananaDesk
Trello is easy to use, great for sharing, and covers our production pipeline well.
Team Lead - Muse Games
We use Trello for product backlog. We like to keep that separate until items are ready to be spec'ed, broken down, and queued for development. Trello is great for this because it allows us to easily move around ideas that aren't yet ready for development. When they're ready, they are assigned user stories in the appropriate boards in JIRA.
Founder & CEO - Layer
We use Trello for business tasks and Pivotal Tracker for development. Pivotal Tracker is designed for software development, and it's such a specific service. It's absolutely vital to what we do, but Trello is far more general and just a better fit for day-to-day needs.
Co-founder and CEO - Fantasmo Studios
Our team loves Trello. It's perfect for creating tasks and assigning them to people on the team, and then they have the freedom to follow up on it on their own. I love that it works just like Post-its, and I love that it's free. It's a wonderful way to keep yourself from forgetting something.
Co-founder Stage: Seed - Sailo
Our studio team originally used Basecamp, then we switched to Trello to manage elements of our operation. We dropped both of them in favor of using a single system to manage projects. Trello was used for task management--it's very easy to use; you just create a vertical task list and check them off one by one. The downside is that it isn’t easy to move things around, and it wasn't as versatile as we wanted it to be. Teamwork is a lot more versatile--you have many more tabs and bells and whistles than Trello. It has a nice UI, clean and simple. One con of Teamwork is that it visualizes a waterfall project management style, so just looking at it you might think there's a contingency on one task being completed before you can move on to the next, but that's not actually the case. The visualization doesn’t necessarily convey the complexity or concurrent tasks being completed at one time.
CEO - TreSensa
Trello is the simplest project management tool I've used. The efficiency of being able to create projects, put them on boards, move them around, share them--it's just a very simple tool. We have a very small team, but it’s a team of seasoned people who have used a lot of these tools in the past. With a mature team who knows what they're doing, Trello is super easy because it uses shorthand.
Founder & CEO - Tinkergarten
It's very simple and easy to learn. It's not as comprehensive as JIRA, which is what we would use if we could afford it.
Founder & CEO - AirHelp
We’ve been using Trello for several months now to keep track of to-dos across functional areas and employees.
Co-founder - Crowdability
39%Stacklist Startups Are Using Trello
Trello is a free project management tool that facilitates smooth collaboration across teams. Extremely user-friendly, intuitive and great for nontechnical audiences, Trello allows you to create lists and cards to manage projects, though it doesn’t have the extra bells and whistles of some of the bulkier project management tools. Its simple approach and friendly UX make Trello an especially good choice for Seed-stage and Series A startups that don’t have to support a big infrastructure or project pipeline.
Trello can be used by groups of all sizes, though it is most appreciated by early-stage startups who value its lightweight and straightforward approach to project management.
It’s free! Business Class and Enterprise packages (starting at $3.75/user/month) are available for organizations that desire additional features like single sign-on and an account feature, as well as additional security precautions like hourly data backup and full SLL protocol.
Visit the website: https://trello.com/